Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Director of Public Works
Subject: 2026 Pavement Preservation Project
[County Project No. RW624; County Project File No. E5141]
RECOMMENDATION:
title
Adopt a resolution:
A) Adopting plans and specifications, including conformance with prevailing wage scale requirements, for the 2026 Pavement Preservation Project; and
B) Authorizing the President of the Board to execute an agreement with VSS International, Inc. in the amount of $2,020,120 for the 2026 Pavement Preservation Project; and
C) Authorizing the Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $202,012, or approximately 10% of the agreement amount; and
2. Execute payment up to the not to exceed amount of $2,222,132 of bid for items requiring adjustment based on unit bid prices without execution of a change order.
body
BACKGROUND:
On February 10, 2026, this Board adopted Resolution No. 081688, which streamlined the bid process for projects to be constructed during the 2026 construction season. The projects subject to the streamlined process are maintenance type projects that do not have long lead times for design, are not considered controversial requiring specific property owner input, do not require state or federal grant approvals that have not previously been approved by the Board, and do not require extensive permit approvals from regulatory agencies. Authorizing the Director of Public Works to develop plans and specifications and to call for bids for these types of projects at one time reduces overall project delivery schedules and reduces administrative staff time for these types of projects.
DISCUSSION:
On Thursday, June 4, 2026, bids were accepted for the 2026 Pavement Preservation Project (“Project”) and subsequently referred to Public Works for checking and recommendation. The bid of:
VSS International, Inc.
3785 Channel Drive
West Sacramento, CA 95691
at $2,020,120 was the lowest responsible bid received for the work. The Engineer’s Estimate was $3,115,000. A summary of the bids received is attached as Exhibit “A”.
This Project complies with the California Environmental Quality Act (CEQA) and has coverage from the appropriate permitting agencies through the County’s Routine Maintenance Program.
The County Attorney has reviewed and approved the resolution and agreement as to form.
COMMUNITY IMPACT:
The Department of Public Works (“Department”) is committed to fostering access to reliable infrastructure for residents and visitors. This Project will continue to maintain and improve the roadways for the community, support emergency response capabilities, and maintain essential mobility for a diverse range of users, reinforcing the Department’s dedication to building and maintaining resilient and inclusive public infrastructure.
FISCAL IMPACT:
The total estimated cost for construction is $2,222,132, which includes authorization for up to $202,012 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.
The Project is proposed to be financed as follows:
*Resolution No. 078188, executed by this Board on May 18, 2021, authorizes the Director of Public Works to enter into agreements with public agencies and utility companies in the amount not to exceed $200,000 per agency per project for work proposed to be done in conjunction with County road projects and work by cities on County roads.
There is no impact to the General Fund.
Attachment: Exhibit “A” - Summary of Bids Received