Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Colleen Chawla, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Johnson Controls, Inc. to Provide Security System Related Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Johnson Controls, Inc. to provide security system related services, increasing the amount of the agreement by $75,000, to an amount not to exceed $275,000, with no change to the term of the agreement.
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BACKGROUND:
In 1998, Johnson Controls, Inc. (JCI) Cardkey Security System was selected through a Request for Proposal process conducted by the Sheriff’s Office to provide an increased level of security for County facilities. JCI Cardkey Security System provides secure access to County buildings and facilities by allowing only authorized personnel to enter. In addition, all cardkey activity is stored in a secure database for auditing purposes. As part of the County’s overall security plan, the system was initially installed in the Hall of Justice (HOJ) to provide a secure and safe environment for employees and visitors. JCI Cardkey Security System has since been expanded to include most County facilities.
In May 2024, San Mateo Medical Center (SMMC) entered into the agreement with JCI for security system related services for the term of July 1, 2024, through June 30, 2025, in an amount not to exceed $200,000.
DISCUSSION:
SMMC’s original projection of expected expenditure under this agreement did not capture certain necessary work from JCI. Although the work was completed, this amendment amending the previous agreement with JCI must now be completed in order to pay the remaining invoices outstanding from JCI. Starting on January 5, 2026, SMMC’s account with JCI has been transitioned from JCI to Johnson Controls Building Solutions, LLC. This amendment will reassign the agreement from JCI to Johnson Controls Building Solutions, LLC and increase the agreement amount by $75,000 in order to pay the remaining invoices. This amendment is coming to this Board late due to underestimating the cost of the work ultimately needed from JCI.
The County Attorney has reviewed and approved the resolution and amendment as to form.
The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
It is anticipated that the security video images will be archived for a period of 365 days from their creation and be retrievable on demand.
PERFORMANCE MEASURE:
|
Measure |
FY 2023-24 Actual |
FY 2024-25 Actual |
|
Number of days security video images are archived for from their creation and are retrievable on demand |
365 days |
365 days |
COMMUNITY IMPACT:
JCI’s continued security system coverage will positively impact equitable health outcomes because security system services at SMMC, a public safety net hospital, address community need. SMMC’s patients span a wide spectrum of races, ethnicities, gender, and gender-identities. Within the past 18 months, the largest cohorts of specialty care patients at SMMC were female (52%), Hispanic or Latino (63%), and primarily Spanish speaking (55%).
FISCAL IMPACT:
The term of the amended agreement is July 1, 2024, through June 30, 2025. The amendment increases the amount payable under the agreement by $75,000 to an amount not to exceed $275,000 for the one-year term. Funds in the amount of $75,000 are included in the SMMC FY 2025-26 Adopted Budget.
Expenses at SMMC are covered by fees for services or third-party payors whenever possible. The portion of expenses for services provided to the medically indigent or to those covered by programs that do not meet the full costs of care is covered by the County’s General Fund contribution to SMMC and is within the existing annual appropriation.