Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jon Walton, Chief Information Officer, Information Services Department
Subject: Amendment to the Agreement with Mesa Energy Systems, Inc. to Provide Critical Cooling, Power Systems Support, and Maintenance Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Mesa Energy Systems, Inc. to provide critical cooling, power systems support, and maintenance services, extending the term through November 20, 2022, and increasing the Agreement amount by $293,432, in an amount not to exceed $830,354.
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BACKGROUND:
The County of San Mateo, Information Services Department (ISD) provides support to the critical cooling and power systems infrastructure namely: Uninterruptible Power Supply (UPS), Heating, Ventilation, and Air Conditioning (HVAC), Direct Current (DC) inverters and batteries, and generator power systems at 49 locations throughout the County.
On May 15, 2017, ISD issued a Request for Proposals (RFP) to identify one vendor with extensive experience and availability of local personnel and resources for the purpose of providing support and maintenance services to the County’s critical cooling and power systems infrastructure; and
On November 21, 2017, the Board of Supervisors approved Resolution Number 075592 authorizing an Agreement with Mesa Energy Systems, Inc. to provide critical cooling, power systems support and maintenance services, for the term of November 21, 2017 through November 20, 2020, in an amount not to exceed $536,922.
DISCUSSION:
ISD requests that this Board extend the term through November 20, 2022, and increase the Agreement amount by $293,432 in an amount not to exceed $830,354. Mesa Energy Systems, Inc.’s ongoing support and maintenance services maintain the County’s critical cooling and power systems infrastructure. In extending the contract, ISD aims to reduce maintenance issues, avoid costly repairs, and prevent breakdown of essential equipment.
This resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).
County Counsel has reviewed and approved the Amendment and Resolution as to both form and content.
County Contract Compliance Committee has reviewed and approved the three (3) year waiver request allowing Mesa Energy Systems, Inc. to continue providing services beyond the County’s three (3) year contract term limit.
PERFORMANCE MEASURES:
|
Measure |
FY 2019-2020 Actual |
FY 2020-2021 Projected |
|
Availability of Core Services (Datacenter, Network, Radio, and PBX) |
99.90% |
99.98% |
FISCAL IMPACT:
The new term of this Agreement is from November 21, 2017, through November 20, 2022 for a new total not to exceed amount of $830,354. Funding for this Amendment is included in ISD’s Fiscal Year 2020-2021 Operations Division Management Adopted Budget. There is no new Net County Cost.