Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Claire Cunningham, Director, Human Services Agency
Subject: Measure K: Amendment No. 4 to the Agreement with Samaritan House to add funding for a Cost-of-Living Adjustment (COLA)
RECOMMENDATION:
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Measure K: Adopt a resolution authorizing Amendment No. 4 to the agreement with Samaritan House for Diversion and Coordinated Entry System services to add funding for a Cost-of-Living Adjustment (COLA) in the amount of $96,560, for a revised total amount not to exceed $4,301,893.
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BACKGROUND:
The Human Services Agency’s (HSA) Center on Homelessness and its community partners closely collaborate on a broad spectrum of homeless services that form the County’s homeless response system. The Coordinated Entry System (CES) is the process by which people experiencing, or at imminent risk of, homelessness receive diversion services and are connected to shelter and other services. CES is a critical component of the County’s strategic plan to end homelessness.
On November 3, 2023, the County Executive’s Office (CEO) released the Measure K Notice of Funding Opportunity (NOFO) for interested applicants to submit proposals to provide services in San Mateo County that target three (3) priority areas: 1) housing and homelessness, 2) emergency preparedness, and 3) children, families, and seniors.
On February 12, 2024, HSA issued a Request for Proposals (RFP) to identify a provider for Diversion and CES Services for households experiencing homelessness and individuals exiting institutions. Samaritan House was selected as the provider who best met the needs of the County.
On March 26, 2024, by Resolution 080240, HSA received a Measure K grant to implement a centralized inclement weather program (IWP) shelter at the San Mateo County Event Center during inclement weather seasons, which runs annually from November 15 through April 15.
On June 25, 2024, by Resolution 080527, this Board authorized an agreement with Samaritan House for Diversion and CES services for the term of July 1, 2024 to June 30, 2027 for a total obligation amount not to exceed $4,032,093.
On December 10, 2024, by Resolution No. 080826, this Board authorized an amendment to the agreement to increase the total budget by $150,276 to increase CES capacity to process IWP referrals during IWP season for a revised total amount not to exceed $4,182,369.
On May 5, 2025, the County amended the agreement to increase the total budget by $22,964 to add COLA for a revised total amount not to exceed $4,205,333.
On June 16, 2025, the County amended the agreement to revise the budget amounts allocated to regular CES and CES IWP with no change to the total budget amount.
DISCUSSION:
HSA proposes that the County amend its agreement with Samaritan House to add funding for a COLA in the amount of $96,560 ($48,280 per fiscal year), for a revised total amount not to exceed $4,301,893 with no change to the term.
The agreement and resolution have been reviewed and approved by the County Attorney as to form.
The resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 (in the aggregate).
PERFORMANCE MEASURE:
|
Measure |
FY 2025-26 Anticipated |
FY 2026-27 Target |
|
Percentage of all households who are successfully diverted from homelessness and do not get placed on the waitlist or enter shelter within 6 months of when the household first requested homeless assistance. |
72% |
60% |
COMMUNITY IMPACT:
The Diversion and Coordinated Entry System provides services to vulnerable community members who are experiencing homelessness or are at imminent risk of experiencing homelessness. These services address the urgent needs of community members by providing diversion and housing problem-solving support, as well as referrals to shelter and assessments that help connect individuals to available housing assistance programs.
FISCAL IMPACT:
The term of this amended agreement is from July 1, 2024 through June 30, 2027. The amendment adds $96,560 in Measure K sales and use tax revenue for a new total amount not to exceed $4,301,893. Budgetary appropriation for this agreement is included in the FY 2025-26 Adopted Budget and will be included in all subsequent budgets that are affected by this agreement. There is no Net County Cost associated with this agreement.