Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Claire Cunningham, Director, Human Services Agency
Subject: Agreement with Johnson Controls, Inc., to provide security and access control systems at 1500 Fashion Island Boulevard.
RECOMMENDATION:
title
Adopt a resolution authorizing waiving the request for proposals process and authorizing an agreement with Johnson Controls, Inc. (JCI) for security and access control system for the term of March 1, 2025 to February 28, 2026, in an amount not to exceed $320,103.
body
BACKGROUND:
In 1998, JCI access control system was selected through a Request for Proposals (RFP) process conducted by the Sheriff’s Office to provide an increased level of security for County facilities and a safe environment for employees and visitors.
As part of the County's overall security plan, the system was initially installed in the Hall of Justice to provide a secure and safe environment for employees and visitors. JCI Cardkey Security System has since been expanded to include most County facilities.
On June 11th, 2024, the County, through adopted Resolution No. 080408, acquired the real property described as 1500 & 1510 Fashion Island Boulevard (Fashion Island), located within the City of San Mateo, with the purpose of providing needed administrative, executive, and professional offices for Human Services Agency (HSA) programs.
DISCUSSION:
The current access control system installed in other HSA buildings is provided and maintained by JCI. To ensure effective interoperability with existing controls and efficiency for maintenance and use, HSA recommends an agreement with JCI for the Fashion Island facilities.
Because no other firm exists that can ensure the same engineering, programming, products, methods, warranty continuity, and integration, HSA recommends the RFP process be waived.
The County Attorney has approved this resolution and agreements as to form. ISD has reviewed and approved this agreement.
PERFORMANCE MEASURE:
|
Measure |
FY 2024-25 Anticipated |
FY 2025-26 Projected |
|
Percent of cardkey security system projects completed and operational within the term of this agreement |
40% |
100% |
COMMUNITY IMPACT
HSA is committed to fostering an inclusive and fair environment for all individuals, ensuring that every person, regardless of their background, has access to the resources, opportunities, and support they need to thrive.
FISCAL IMPACT:
The term of this Agreement is March 1, 2025 to February 28, 2026. The amount of the Agreement is not to exceed $320,103 for the three-year period. Funding is included in the Human Services Agency’s FY 2024-25 Adopted Budget. There is no Net County Cost associated with this item.