Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Subject: Fifth Amendment to the Agreement with Granicus, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing a fifth amendment to the agreement with Granicus, Inc. to continue providing software services for public meetings and legislative functions, making adjustments to the payment schedule, extending the term through December 13, 2027, and increasing the maximum amount payable under the agreement by $328,797.50 to a new total amount not to exceed $1,966,145.73.
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BACKGROUND:
On December 8, 2016, following the completion of a competitive procurement process, the County entered into an agreement with Granicus, Inc. (“Granicus”) to provide software, hardware, infrastructure, and services for enterprise public meeting systems, including paperless agenda packets, minutes, and streamlining video services (the “Agreement”).
The parties have since amended the Agreement four times, most recently, on December 2, 2025, to extend the term of the Agreement through December 13, 2026, and to increase the maximum amount payable by $228,282.68 to a total amount not to exceed $1,637,348.23 to account for the extended term for the license and services.
DISCUSSION:
The Granicus software platform has afforded the County an integrated solution for publishing agendas, minutes and videos of Board meetings, and providing public access to extensive Board meeting records. The platform enables Supervisors to view agenda items and documents on a touchscreen monitor and provides the Clerk of the Board with capabilities to have full event control to start, stop, pause, and live index and annotate items during Board meetings. The platform is similarly useful for meetings of other County boards and commissions, such as the Planning Commission, the Assessment Appeals Board, and the Parks Commission.
The County’s current amended Agreement with Granicus provides the County with a license to use Granicus proprietary software and associated support, which term is set to expire on December 13, 2026.
On April 28, 2026, the County released a request for proposals (RFP) to conduct a competitive procurement to evaluate current market offerings and to ensure that the current technology infrastructure can support future growth. The County is still completing the competitive procurement process. Once a vendor is selected, additional time will be needed to finalize and execute an agreement and, if a new system is selected, to implement the system and train County users before transitioning from the current platform. Staff therefore recommends a one-year extension of the Agreement to ensure uninterrupted access to the Granicus software platform during procurement, contracting, implementation, and transition activities.
In view of the foregoing, staff recommends that the Agreement be amended a fifth time to extend the term through December 13, 2027, increase the maximum amount payable by $328,797.50 to a total amount not to exceed $1,966,145.73 to account for the extended term for the license and services, and replace Exhibit B to reflect the adjusted payment terms and schedule (“Fifth Amendment”).
The Fifth Amendment and resolution have been reviewed and approved by the County Attorney’s Office as to form.
Technology Services Department has reviewed and approved the proposed amendment with respect to its compliance with established County IT Standards.
COMMUNITY IMPACT:
An amendment to this agreement will continue to allow online public participation at the Board of Supervisor meetings, enhance transparency by allowing the public to find specific information through the platform, allow equitable access for all residents in multiple languages, and streamline communication between the Board and its constituents.
FISCAL IMPACT:
The Fifth Amendment increases the maximum amount payable by the County under the Agreement by $328,797.50 to a total amount not to exceed $1,966,145.73. Funds for this Agreement are included in the FY 2026-27 Non-Departmental Services Adopted Budget. The entire amount of this Agreement is Net County Cost.