Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Sam Lin, Project Development Unit Director
Subject: Amendment to the Agreement with Advanced Management and Consulting, LLC
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Advanced Management and Consulting, LLC to provide project and construction management services, increasing the contract by $501,000 for a revised amount not to exceed $700,000.
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BACKGROUND:
The Project Development Unit (PDU) oversees multiple large capital construction projects that require specialized project and construction management support. PDU regularly maintains a variety of construction professional service agreements to provide the unit with expertise in construction management and the ability to expedite construction projects for the County of San Mateo.
DISCUSSION:
On September 8, 2023, PDU conducted a formal Request for Proposal for Project and Construction Management Services. An internal County interdepartmental selection committee comprised of the PDU and the Department of Public Works reviewed the 16 submissions received and made a recommendation of eight firms.
The eight firms short listed by the review committee were: Advanced Management and Consulting LLC, Cobalt Development LLC, Edgar Lopez & Associates LLC, Griffin Structures, Macks Craic, Inc., STV Construction INC., Vanir Construction Management INC., and VRVC Virtual Construction Consulting. Due to the many complexities of these construction projects, PDU contracts with multiple teams of diverse skills and expertise in construction management. The firms are often brought together combining their service expertise to achieve the County’s goal and expectations.
On September 10, 2024, the PDU entered into a departmental independent professional services agreement with Advanced Management and Consulting LLC for an amount not to exceed $199,000 as a third-party consultant to multiple construction projects for a term of September 10, 2024, through September 9, 2027.
Advanced Management and Consulting LLC (AMC) is an independent contractor that has provided successful third-party reviews of construction contracts and negotiations of change orders on multiple County construction contracts. Currently, AMC provides construction management support on the following projects: Cordilleras Health System Replacement, County Office Building 3, San Mateo Medical Center Campus Renovation, and the Navigation Center. By executing the amendment to the agreement with AMC to increase the value by $501,000 allows continuation of the much needed independent construction review support to the PDU. The increased contract value is expected to cover the duration and cost of anticipated future work for the current assignments through completion of the projects.
The resolution contains the County’s standard provisions allowing amendments of the County fiscal obligations by a maximum of $25,000 in aggregate.
County Attorney has reviewed and approved the amendment and resolution as to form. The summary of the proposals received is attached as “Exhibit A”.
EQUITY IMPACT:
Embracing diversity and inclusion is an important part of project management. The teams created from diverse project and construction manager personnel brings a range of experiences and perspectives that come together to serve a common goal of assisting the County provide the facilities needed to provide services to all residents.
FISCAL IMPACT:
The not to exceed amount for this agreement is $700,000 in aggregate. The cost of the contract will be funded by the individual project budgets to which the consultant is assigned. There is no additional impact to the General Fund.