Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Claire Cunningham, Director, Human Services Agency
Subject: Child Care Coordinating Council - SB140 Transitional Provider Subsidy and Cost of Care Plus Rate Payment
RECOMMENDATION:
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Adopt a resolution authorizing a waiver of the Request for Proposals (RFP) process and authorizing an agreement with Child Care Coordinating Council of San Mateo, Inc. to administer Transitional Provider Subsidy and Cost of Care Plus Rate Payment for a term of May 1, 2024 through June 30, 2025, in an amount not to exceed $582,204.
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BACKGROUND:
November 2023, the California Department of Social Services (CDSS) released Child Care Bulletin (CCB) No. 23-32 to notify counties that pursuant to Senate Bill (SB) 140 and Welfare and Institutions Code (WIC) Sections 10277.1 and 10277.2, a one-time payment would be available for child care providers who were reimbursed for state-subsidized child care services in the month of April 2023, and that the payment is intended to supplement subsidized child care reimbursement.
Additionally, CDSS released CCB No. 23-37 to notify counties and child care and development contractors of a monthly, per-child payment intended to supplement subsidized child care reimbursement to all types of child care providers, also pursuant to Senate Bill (SB) 140 and Welfare and Institutions Code (WIC) Sections 10277.1 and 10277.2.
Child Care Coordinating Council (4Cs) is the State-permitted resource and referral agency and designated Alternative Payment Provider (APP), and is the only agency in San Mateo County (other than HSA) recognized by the State Department of Education (DOE) as qualified to administer state funded child care programs. This recognition from the State allows 4Cs to have a coordinated continuum of care payment program.
DISCUSSION:
The parties wish to enter in an agreement for a total obligation amount not to exceed $582,204 to administer a one-time Transitional Provider Subsidy and Cost of Care Plus Rate Payment, as directed by CDSS.
Pursuant to County of San Mateo Administrative Memorandum No. B-1, Section IV.
Waivers of Competitive Process, Paragraph C. Non-Emergency - General Exemptions,
Item 1, a competitive solicitation may be waived for services only available from a single source. 4Cs is the only agency in San Mateo County (other than HSA) recognized by
the DOE as qualified to administer state-funded child care programs. HSA is requesting that the Board of Supervisors waive the Request for Proposals (RFP) process as 4Cs is the only provider in San Mateo County qualified to administer these funds.
The resolution contains the County’s standard provisions allowing an amendment of the County’s fiscal obligations by a maximum of $25,000 (in the aggregate).
This resolution has been reviewed and approved by the County Attorney as to form.
PERFORMANCE MEASURE:
|
Measure |
FY 2024-25 Anticipated |
|
Percent of payments distributed to eligible providers |
95% |
|
Percent of monthly cost of care payments distributed to eligible providers |
100% |
FISCAL IMPACT:
The term of this Agreement is May 1, 2024 through June 30, 2025. The total amount of the Agreement is not to exceed $582,204. The County has received three warrants totaling $238,714 from CDSS to support Child Care Providers United and it includes an additional 10% in administrative funding to support distribution to providers. The County will continue to receive quarterly amounts to support the Cost of Care Plus Rate Payments to child care providers through June 2025.