Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael Wentworth, Director/CIO, Information Services Department
Subject: Agreement with Sprig Electric Co. dba ArchKey Solutions to provide structured cabling and installation services
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Sprig Electric Co. dba ArchKey Solutions to provide as-needed professional services, copper cabling and fiber cabling installation services, for the term of April 8, 2025 through April 7, 2028, for a total amount not to exceed $1,000,000.
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BACKGROUND:
The Information Services Department (ISD) is responsible for delivering essential network infrastructure and telephone voice communication services to the County workforce. Reliable connectivity is vital to ensuring employees have seamless access to digital resources, communication tools, and critical operational systems, enabling efficient and uninterrupted service delivery.
On July 11, 2024, ISD released a Request for Proposals (RFP), seeking proposals for professional structured cabling and installation services. Three (3) proposals were received and the proposal from Sprig Electric Co. dba ArchKey Solutions was identified as the most suitable for the County.
DISCUSSION:
As the County expands and modernizes through new facility construction, workforce relocations, and technology upgrades, the demand for high-speed data transmission, secure communication channels, and scalable network solutions continues to grow. The as-needed services agreement will allow ISD to respond efficiently to infrastructure needs, minimize downtime, and ensure the County’s technology systems remain resilient and adaptable.
ISD is seeking approval from your Board to execute an agreement with Sprig Electric Co. dba ArchKey Solutions to provide professional services, copper cabling and fiber cabling installation services.
The resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).
County Attorney has reviewed and approved the Resolution and Agreement as to form.
Approval of this agreement supports the availability of key infrastructure required for network, telecom and computing devices throughout the County.
PERFORMANCE MEASURE:
|
Measure |
FY 2023-24 Actual |
FY 2024-25 Target |
|
Availability of Key Infrastructure |
99.72% |
99.90% |
EQUITY IMPACT:
The County of San Mateo is dedicated to advancing equity by ensuring its workforce has the tools needed to deliver effective and inclusive services. The proposed agreement supports this goal by ensuring reliable access to computing and communication resources, especially when serving underserved or vulnerable communities.
FISCAL IMPACT:
The term of this agreement is April 8, 2025 through April 7, 2028. The not to exceed amount of this agreement is $1,000,000. Funding for this cabling services contract will come from County Departments requesting services.