Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Reconstruction of 8th and 16th Avenues and Installation of Valley Gutters on Fair Oaks Avenue - North Fair Oaks Area (County Project No. RW409; Project File No. E5091)
RECOMMENDATION:
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Adopt a resolution:
A) Adopting plans and specifications, including conformance with prevailing wage scale requirements for the Reconstruction of 8th Avenue from Middlefield Road to Edison Way, 16th Avenue from End to 772 16th Avenue, and Installation of Valley Gutters on Fair Oaks Avenue from 15th Avenue to 16th Avenue in the North Fair Oaks Area (Project); and
B) Authorizing the Director of Public Works to call for sealed proposals to be received by Thursday, June 13, 2024 at 2:30 p.m., in the office of the County Executive Officer/Clerk of this Board of Supervisors; and
C) Authorizing the Director of Public Works to extend the call for bids and bid opening up to sixty (60) calendar days beyond the time and date originally set forth by this Board of Supervisors.
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BACKGROUND:
On June 18, 2002, this Board adopted Resolution Nos. 065329 and 065330, which established minimum road standard options and a priority list for road improvements in the North Fair Oaks area, respectively.
8th Avenue from Middlefield Road to Edison Way and 16th Avenue from end to 772 16th Avenue are the next streets on the North Fair Oaks area road priority list to be considered for reconstruction. The Department of Public Works surveyed all property owners along the streets to determine the minimum road standards to be used in the design of the road improvements. The road standards to be used for 8th and 16th Avenues (two 9-foot wide travel lanes with 2-foot wide valley gutters on each side of the road) are based on the results of the property owner survey. Fair Oaks Avenue is on the priority list with 2-foot wide valley gutters constructed when adjacent streets on the priority list are reconstructed. Valley gutters on each side of Fair Oaks Avenue between 15th and 16th Avenues will be installed as part of this Project.
The Fair Oaks Sewer Maintenance District has requested that work involving affected sanitary sewer improvements be performed in conjunction with this Project. Including this work as part of the Project will minimize disruption to the residents and property owners.
On April 23, 2024, this Board adopted Resolution No. 080306, which adopted plans and specifications, including conformance with prevailing wage scale requirements and calling for sealed bids for the above-mentioned Project on Thursday, May 9, 2024.
DISCUSSION:
No bids were received on Thursday, May 9, 2024. The Department has revised the specifications to provide more flexibility in terms of an acceptable construction schedule, which may allow for a wider range of contractors to submit bids. Staff is recommending that this Board authorize calling for re-bid for the proposed work.
County Attorney has reviewed and approved the resolution as to form.
FISCAL IMPACT:
The estimated construction cost of the Project is $4,900,000. The Project will be financed as follows:
Senate Bill 1 Road Maintenance and
Rehabilitation Account (SB 1) $ 1,600,000
Road Mitigation Fees (South Bayside) $ 300,000
Measure A Fund $ 1,200,000
Fair Oaks Sewer Maintenance District* $ 1,800,000
Total Cost $ 4,900,000
*Reimbursement for the cost of performing work for the Fair Oaks Sewer Maintenance District will be through individual agreements with the utility companies as authorized by this Board.
There is no impact to the General Fund.