Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Dr. Shruti Dhapodkar, Director, San Mateo County Emergency Management
Subject: Agreement with Integrated Solutions Consulting
RECOMMENDATION:
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Adopt a resolution authorizing the President of the Board of Supervisors to execute an agreement with Integrated Solutions Consulting, to review and update the San Mateo County Multijurisdictional Local Hazard Mitigation Plan, for the term of August 12, 2025 to August 11, 2028, in an amount not to exceed $375,000.
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BACKGROUND:
The County’s Multijurisdictional Local Hazard Mitigation Plan (Plan) identifies potential natural and human-made hazards in our region, and outlines long-term strategies to reduce risks to people, property, and critical infrastructure.
Last adopted by the Board of Supervisors in 2021, the Plan is a two-volume Federal Emergency Management Agency (FEMA) plan that encompasses the entire geographic area of San Mateo County and built upon the previous plan adopted in 2016.
In order to remain current and eligible for federal funding, the Plan is updated every five years through a collaborative, multi-jurisdictional effort led by San Mateo County Emergency Management, with active participation from all 20 cities and towns, 15 special districts, and other key stakeholders across the County. This collective approach ensures the plan reflects local priorities while aligning regional mitigation goals.
In addition to guiding local resilience efforts, the Plan serves as a prerequisite to remain eligible for federal funding through programs such as FEMA’s Hazard Mitigation Grant Program. San Mateo County Emergency Management plays a central coordinating role—overseeing project management, facilitating public engagement, providing technical guidance, and ensuring compliance with state and federal requirements throughout the planning process.
DISCUSSION:
The County is required to review and update the Plan every five years (44 C.F.R. § 201.6.). The Plan was most recently updated and adopted by this Board of Supervisors on November 16, 2021, via Resolution No. 07854.
A Request for Proposals (RFP) for analyzing local hazards and to review and update the County’s Multijurisdictional Local Hazard Mitigation Plan service was posted on April 18, 2025. On May 9, 2025, proposals were received from five firms. A selection committee evaluated the submissions based on pre-defined criteria and recommended entering into an agreement with Integrated Solutions Consulting. Under the proposed agreement, Integrated Solutions Consulting will identify hazards, provide risk assessment, develop a mitigation strategy, support for plan adoption and evaluation, assist with submission of the final plan to FEMA, and facilitation of multi-jurisdictional coordination across County departments, cities, and special districts (“Agreement”). The Agreement has a three-year term of August 12, 2025 through August 11, 2028 and a maximum fiscal obligation of $375,000.
San Mateo County Emergency Management will provide ongoing oversight and coordination throughout the project, with a tentative timeline to bring the final plan to the Board for approval in 2026, while Integrated Solutions Consulting will remain available to assist in case of any follow up areas of concern.
The County Attorney has reviewed and approved the agreement and resolution as to form.
COMMUNITY IMPACT:
Approval of this Agreement is critical to the safety of all County residents as the County’s Multijurisdictional Local Hazard Mitigation Plan will help to identify and address risks from natural hazards that may negatively impact infrastructure and critical services during disasters.
FISCAL IMPACT:
The total not-to-exceed amount of the Agreement is $375,000. Funding will be divided two ways with 75% of funding provided by a FEMA Hazard Mitigation Grant and 25% from the Emergency Services Council (ESC). The ESC is a 50-50 cost share between the County and the twenty cities and towns within San Mateo County. Funding for this agreement will be included in San Mateo County Emergency Management’s FY 2025-26 Adopted Budget.