Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Nicole Pollack, Director, Human Services Agency
Subject: Amendment to the Agreement with Johnson Controls, Inc. for Cardkey Security System Modifications and Improvements
RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with Johnson Controls, Inc., to make cardkey security system modifications, and improvements, increasing the amount of funding by $300,000, for a total amount not to exceed $400,000, with no change to the agreement term.
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BACKGROUND:
The County of San Mateo utilizes a cardkey security system to maintain building access control for safety and security purposes.
On June 6, 2017, Human Services Agency (“HSA") entered into an Agreement with Johnson Controls, Inc. (“JCI”) for the purpose of providing cardkey readers, security installation, and maintenance services for HSA specific projects which exceed the scope of work and services provided in Information Services Department’s (“ISD”) maintenance and operations Agreement.
DISCUSSION:
HSA is remodeling its offices in Redwood City and Daly City, which requires altering the existing cardkey security system. In addition, the California Department of Social Services (“CDSS”) recently issued a Privacy and Security Agreement (“PSA”) requiring additional physical security measures for County facilities where five hundred (500) or more individually identifiable records of Personally Identifiable Information (“PII”) is used, disclosed or stored. HSA will comply with the PSA by purchasing and installing an intrusion alarm system for each of its facilities that meet the PSA PII criteria.
This amendment provides funding for the installation of an intrusion alarm system, and cardkey security system modifications related to the facility remodels.
The Cardkey P2000 Security system used by HSA is proprietary to JCI and HSA must utilize JCI in order to make modifications, or add an intrusion alarm system that will link to the current cardkey system.
ISD has reviewed and approved the Information Technology component of this agreement.
The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
The amendment and resolution have been reviewed and approved by County Counsel as to form.
This amendment contributes to the Shared Vision 2025 outcome of a Healthy Community by ensuring a safe environment for HSA clients and employees. It is anticipated that all cardkey security system projects will be 100% completed and operational within the term of this agreement.
PERFORMANCE MEASURE:
|
Measure |
FY 2017-18 Anticipated |
FY 2018-19 Projected |
FY 2019-20 Targeted |
|
Percent of cardkey security system projects completed and operational within the term of this Agreement. |
N/A* |
90% |
100% |
|
*New measure |
|
|
|
FISCAL IMPACT:
The term of this agreement is June 6, 2017 through May 31, 2020. This Amendment adds $300,000 for a total obligation of $400,000. The additional expense incurred under this amended Agreement will be distributed out to the HSA programs that benefit from this agreement. The distributed expenses will be claimed under the benefiting HSA programs. Funding is estimated to be 70% state and federal, 30% Net County Cost. Budgetary appropriation for this amended Agreement is included in the FY 2017-18 Adopted Budget and will be included in the FY 2018-2019 and FY 2019-20 Recommended Budgets.