Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Claire Cunningham, Director, Human Services Agency
Subject: Agreement for the Procurement of Office Furniture, Space Design and Furniture Installation for the Fashion Island Remodel Project.
RECOMMENDATION:
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Adopt a resolution authorizing the Director of the Human Services Agency, or designee, to execute an agreement with the best value proposer to procure and install office furniture and provide space design for the Fashion Island Remodel Project, in an amount not to exceed $2,000,000.
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BACKGROUND:
On June 11, 2024, this Board adopted Resolution No. 080408 to purchase the real property described as 1500 & 1510 Fashion Island Boulevard, located within the City of San Mateo, with the purpose of providing needed administrative, executive, and professional offices for County programs.
In August 2024, the Human Services Agency (HSA) -Facilities submitted a request to purchase new office furniture, and HSA-Procurement & Contracts identified a competitive solicitation conducted by the General Services Administration (GSA) wherein a short list of seven pre-qualified firms were invited to participate in the solicitation process.
In October 2024, HSA’s evaluation committee will elevate the top proposer to participate in a best and final offer exercise to select the Best Value Proposal.
DISCUSSION:
The Fashion Island Remodel Project is well underway. Initial timelines show benchmarks of staff moving into the building pending the completion of renovations by the Department of Public Works; technology installations by the Information Services Department; and procurement and installation of new furniture. This project will be divided into three phases, with the first phase having an estimated completion date within the first quarter of calendar year 2025, and the remaining two phases with a projected completion date within 2025.
GSA, the acquisition and procurement arm of the Federal government, awarded a Multiple Award Schedule through a competitively solicited cooperative purchasing agreement. The pre-qualified proposer pricing will be pursuant to the competitive selection process and reflects the products and discounts offered through that process, with appropriate pricing adjustments for escalation and inflation.
It is recommended that this Board authorize the Director of the Human Services Agency, or designee, to execute any and all associated documentation with the best value proposer for the purpose of procuring and installing office furniture and providing space design for the Fashion Island Remodel Project, and to have furniture orders placed as soon as the competitive solicitation is complete and a contract is drafted and executed in consultation with the County Attorney.
The GSA agreement and solicitation/selection process have been reviewed and approved by County Procurement as to form.
The resolution has been reviewed and approved by the County Attorney as to form.
FISCAL IMPACT:
The Agreement for the Fashion Island Remodel Project underway will be for an amount not to exceed $2,000,000. This agreement is funded with HSA Fund Balance. Funds have been included in the FY 2024-25 Adopted Budget. There is no Net County Cost associated with this item.