Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Roberto Manchia, County Chief Financial Officer
Jas Sandhar, Procurement Director
Subject: Procurement Quarterly Report: July 1, 2026 - September 30, 2026
RECOMMENDATION:
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Receive and accept the Procurement Quarterly Report for the period of July 1, 2026 through September 30, 2026.
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BACKGROUND:
The Procurement Department has collected data in accordance with Resolution No. 081152, which requires a quarterly report setting forth: 1) all County purchases of goods in the preceding quarter that exceeded $100,000; and 2) all non-competitive County purchases of goods and services in the preceding quarter that exceeded $10,000, excluding any contracts that have been approved by the Board of Supervisors.
The current reporting period covers the first quarter of fiscal year 2026-27 (July 1, 2026 - September 30, 2026). Data is obtained through OpenGov, the County’s eProcurement platform, and through OFAS, the County’s financial software.
DISCUSSION:
A summary of the findings of the FY 26-27 Q1 Procurement Report is below:
|
Type |
Number of Procurements |
|
Vendor Agreements for goods over $100,000 |
6 |
|
Purchase Orders for goods over $100,000 |
36 |
|
Non-competitive Purchases of goods with waivers |
8 |
|
Non-competitive Purchase of goods without waivers |
0 |
|
Non-competitive Service Contracts with waivers |
27 |
|
Non-competitive Service Contracts without waivers |
0 |
For the eight (8) purchases of goods completed with competition waivers, all eight (8) waivers were received and approved by the Procurement Department before purchase.
Similarly, for the 27 service agreements executed without a competitive solicitation process, all 27 of these agreements were approved by the Procurement Department in accordance with County Administrative Memo B-1, which establishes competitive procurement and waiver requirements.
The Procurement Department, with the support of the County Executive’s Office and County Attorney’s Office, has reviewed County Administrative Memo B-1 and revised the current list of grounds for waivers from competitive solicitation requirements available for use by the departments, and which revisions took effect July 1, 2026. The Procurement Department will continue to collaborate with County departments and collect data for this quarterly report to ensure compliance with procurement standards and requirements.
COMMUNITY IMPACT:
County employees are stewards of public funds and follow Procurement ethics and the County Administrative Memo B-1. Procurement has implemented internal controls, data collection, and reporting to ensure the appropriate, accountable use of public funds in County contracts.
FISCAL IMPACT:
There is no fiscal impact associated with receiving the Procurement Quarterly Report: July 1, 2026 - September 30, 2026.