Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ken Cole, Director, Human Services Agency
Subject: Amendment to the Agreement with Project WeHOPE dba WeHOPE
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Project WeHOPE to increase the total obligation amount by $232,560 for a new total obligation amount not to exceed $3,401,040 with the same term of July 1, 2017 to June 30, 2022.
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BACKGROUND:
After obtaining your Board’s approval on June 27, 2017, by Resolution No. 075299, the County entered into an agreement with Project WeHOPE (WeHOPE) for the term of July 1, 2017 through June 30, 2020, for a total obligation amount not to exceed $1,732,060 to provide emergency shelter services, including housing-focused case management, and inclement weather shelter services, in a safe environment to adults who are experiencing homelessness. Clients are referred to WeHOPE through San Mateo County’s Coordinated Entry System (CES) and may face a variety of barriers to maintain housing including little to no income, evictions, criminal convictions, substance use issues, and mental and physical health challenges. The WeHOPE shelter provides an entry point into stabilization services and moves individuals into permanent housing as quickly as possible.
The initial agreement with WeHOPE provided 50 emergency shelter beds and 12 inclement weather beds. WeHOPE temporarily expanded its shelter into the space adjacent to the current shelter and consequently, was able to increase its capacity for emergency shelter beds for the County, which had identified a need for increased shelter capacity.
After obtaining your Board’s approval on June 30, 2020, by Resolution No. 077559, the parties amended the agreement to extend the term by two years through June 30, 2022 and increase funding by $1,328,810 for a new total obligation amount not to exceed $3,060,870 to support shelter operations and emergency shelter services for up to an additional 18 beds through August 2020.
After obtaining your Board’s approval on September 29, 2020, by Resolution No. 077771, the parties further amended the agreement to increase the total obligation amount by $91,800 for a new total obligation amount not to exceed $3,152,670, with no change to the term, to extend the emergency shelter services provided for the additional beds through the end of February 2021.
On March 16, 2021, the parties further amended the agreement to increase the total obligation amount by $15,810 for a new total obligation amount not to exceed $3,401,040 with no change to the term, to extend the emergency shelter services for the additional beds for an additional month through the end of March 2021.
DISCUSSION:
The parties wish to amend the agreement further to increase the agreement amount by $232,560 for a new total obligation amount not to exceed $3,401,040 to provide emergency shelter services for the additional 10 to 18 beds through the end of the agreement term while the adjacent space that WeHOPE occupies remains available. The exact number of beds at any given time may fluctuate and will be determined by WeHOPE based on applicable health guidelines, including social distancing requirements related to COVID-19.
The resolution contains County’s standard provisions allowing amendments of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).
County Counsel has reviewed and approved the amendment and resolution as to form.
It is anticipated that for FY 2020-21 and FY 2021-22, that 20% of all individuals in the program who exit, will do so into a permanent housing situation. The target for the average length of stay for individuals is less than 60 days.
PERFORMANCE MEASURE:
|
Measure |
FY 2019-20 Actuals |
FY 2020-21 Target |
FY 2021-22 Target |
|
Percent of all individuals in the program who exit, will do so into a permanent housing situation. |
9.04% |
20% |
20% |
|
Average length of stay for individuals in the program. |
128 days |
60 days |
60 days |
FISCAL IMPACT:
This amendment to the agreement increases funding by $232,560 for a new total obligation not to exceed $3,401,040. The term is July 1, 2017 through June 30, 2022.
Budgetary appropriation for this Agreement is included in the FY 2020-21 Adopted Budget and in the FY 2021-22 Recommended Budget. This Agreement is funded with State Homeless Services grants. There is no Net County Cost associated with this Agreement.