Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Roberto Manchia, County Chief Financial Officer
Subject: Amendment to Three Productions LLC for Videotaping Services - Board Chambers
RECOMMENDATION:
title
Adopt a resolution authorizing the President of the Board to execute an amendment with Three Productions LLC for videotaping, audio/video editing, transcription services, and IT consulting services, for the Board of Supervisors Board Meetings, increasing the maximum fiscal obligation under the agreement by $255,000, for a new not to exceed value of $454,000.
body
BACKGROUND:
The Board of Supervisor meetings are an essential part on the County of San Mateo’s intergovernmental process and showcases the transparency of decision making to the community. With the opening of the new Board of Chambers and combination of in-person and virtual meetings, the County wants to ensure the meetings are accessible and obtainable to all, during and after each Board of Supervisors meeting.
DISCUSSION:
The County conducted a three (3) bid process to select a vendor that can provide videotaping, audio/video edits, transcription, and IT consulting services. After an internal review, Three Productions LLC was the selected vendor. The County Executive Office entered into an agreement with Three Productions LLC on December 1, 2023. Since then, Three Production LLC has been providing audio-visual services to the County executive team, the Board, and the community. The County has requested further services such as real time transcription, IT consultation regarding audio visual, and archiving of each Board of Supervisor meeting. Three Production has agreed to provide these services.
The County Executive Office recommends the Board authorize this amendment to the Agreement with Three Production LLC for continued videotaping services.
The County Attorney has reviewed and approved the resolution and amendment as to form.
COMMUNITY IMPACT:
Board of Supervisor meetings help shape the future of the community. The use of real time video recording and transcription services, allows the Board of Supervisors meetings to reach the community of San Mateo County.
FISCAL IMPACT:
The cost of the amendment will be paid from County Executive’s Office non-departmental funds for fiscal year 2024-25 and 2025-26.