Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Carolyn Bloede, Director, Sustainability Department
Subject: Amendment to the Agreement with AECOM for Fleet Electrification and Electric Vehicle Charging Infrastructure Strategic Plan
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with AECOM for fleet electrification and electric vehicle charging infrastructure technical services for County fleet and facilities, extending the term by six months through June 30, 2026, and increasing the amount by $65,000 to an amount not to exceed $466,135.
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BACKGROUND:
On January 26, 2021, the Board adopted the 2021 Government Operations Climate Action Plan (GOCAP) (Resolution No. 077960), a comprehensive strategy to significantly reduce greenhouse gas emissions from County operations and achieve carbon neutrality by 2035. A key emissions reductions strategy is to transition 100 percent of light- to mid-duty County fleet vehicles to zero-emission vehicles (ZEV) by 2035, which is anticipated to reduce County-generated emissions by 13.6 percent. To support this transition, the County will need to install electric vehicle charging infrastructure (EVCI) across County facilities.
Installation of EVCI and transition to ZEV supports multiple state requirements including California Air Resources Board Advanced Clean Fleet regulations and Governor’s Executive Orders requiring 100 percent of all in-state vehicle sales to be ZEVs and achieving state carbon neutrality by 2045.
On November 15, 2022, the Board approved Resolution No. 079316 authorizing an agreement with AECOM to provide fleet electrification and electric vehicle charging infrastructure technical services for County fleet and facilities and authorized the Director of the Sustainability Department to execute contract amendments to modify the County’s maximum fiscal obligation by no more than $25,000, for the term of November 15, 2022 to November 14, 2025 in an amount not to exceed $381,145.
On May 23, 2024, the Director of the Sustainability Department executed an amendment to the agreement authorizing an increase of $19,990 for grant writing services and a new billing rate for an Engineering Analyst for a new not to exceed amount of $401,135. The contract term was not changed.
DISCUSSION:
The purpose of the agreement is to develop a comprehensive strategy to support a fully electrified County fleet. To date, work completed under this agreement includes completion of a Zero-Emission Vehicle and Infrastructure Needs Assessment, drafts of four Department Fleet Transition Plans for four pilot Departments, significant progress on the County Facilities Zero-Emission Vehicle Infrastructure Plan, and successful development and submission of a California Energy Commission (CEC) grant application resulting in a $3.625 million grant award to install charging infrastructure at County facilities. The proposed amendment will modify the scope of work to align vehicle transition timelines and EVCI deployment with CEC grant deliverables and integrate infrastructure plan deployment timelines into department fleet transition plans to facilitate ZEV purchases.
Following completion of the Infrastructure Plan and Department Fleet Transition Plans for all departments, AECOM will draft and complete the final deliverable of a County Sustainable Transportation Strategic Plan that will include infrastructure and department transition plans, recommended best management practices to support vehicle transition, and identified funding opportunities or incentives to offset costs. The Sustainability Department is coordinating with the Department of Public Works on EVCI, CEC grant implementation, and prioritizing County facilities for infrastructure deployment.
The County Attorney has reviewed and approved the resolution and agreement as to form.
PERFORMANCE MEASURE:
|
Measure |
FY 2023-24 Actual |
FY 2024-25 Target |
FY 2025-26 Target |
FY 2026-27 Target |
|
Percent of deliverables completed |
45% |
25% |
25% |
5% |
EQUITY IMPACT:
Transitioning to ZEVs supports community health by reducing pollution and emissions generated by County fleet vehicles. Removing internal-combustion engine vehicles, which produce higher levels of emissions and pollutants, can help reduce local rates of asthma, cardiovascular diseases, and other acute health and quality of life impacts.
FISCAL IMPACT:
The term of this amended agreement is from November 15, 2022, through June 30, 2026, with an increase of $65,000 for a new not to exceed amount of $466,135. Funding in the amount of $65,000 is included in the FY 2024-25 Adopted Budget. There is no new Net County Cost associated with this Agreement.