Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Stephen M. Wagstaffe, District Attorney
Subject: Renewal of Software Interface Between Axon Enterprise, Inc and District Attorney’s Office Case Management System, Prosecutor by Karpel
RECOMMENDATION:
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Adopt a resolution waiving the Request for Proposals (RFP) Process and authorizing the District Attorney to execute a five-year agreement with Axon Enterprise, Inc to continue using the application programming interface (API) that enables access between Axon’s platform, evidence.com, and Prosecutor by Karpel, for the term of May 1, 2024 through April 30, 2029 in an amount not to exceed $492,577.80.
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BACKGROUND:
In 2018, the District Attorney’s Office (DAO) recognized the need for a digital evidence storage solution that would also allow for the receiving of files electronically. After much research and discussions with the local law enforcement agencies within San Mateo County, Axon Enterprise was identified as providing the most comprehensive solution. Axon Enterprise’s API and the District Attorney’s Office case management system were able to integrate which allowed for the viewing of the digital evidence directly from the DAO case management system. Because of the integration, there is an increase in productivity for the DAO staff due to not having to view evidence in two systems. For the initial use of Axon Enterprise’s API, there was no cost for its usage and storage solution. Effective May 1, 2024 Axon will be charging for the API license.
DISCUSSION:
It is in the best interest of the County to waive the Request for Proposals (RFP) Process, as the system is currently in place and has been in use for five years. A five-year contract quote was requested for better cost certainty. With this contract, the County will continue using a known product. Given that the Axon solution has proven itself in a production environment, we feel it is in the best interest of the County to renew this contract for five years. Approval of the resolution will allow the District Attorney’s office to continue to provide its attorneys with direct access to digital evidence within our case management system and provide an effective tool for the prosecution of criminal cases.
This contract with Axon references an “Intent to Piggyback Off Cooperative Procurement” which is Axon’s contract with Sourcewell, which is the Master agreement between Axon and Sourcewell, contract no. 010720-AXN. This “piggybacking” addendum incorporates by reference the terms of contract between Axon and Sourcewell into the County’s proposed renewal contract with Axon. Axon is the entity that has contracted with Sourcewell to deliver the goods and services owned by Sourcewell to state and local agencies such the County. An important feature of this “Intent to Piggyback” addendum is that it expressly states at number 2 on the first page that “in the event of any conflicts with any other provisions herein or documents incorporated by reference, Exhibit B (which is the County’s Supplemental Agreement with our terms and reviewed by Risk Management) shall prevail. This means that in the event of any conflict, the County’s terms shall prevail.
County Attorney has reviewed and approved the resolution as to form.
Approval of the resolution and agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by providing district attorneys with the tools they need to prosecute criminals.
FISCAL IMPACT:
The term of the contract is from May 1, 2024 through April 30, 2029 for a total obligation of $492,577.80. The funds for the first year have been included in the FY 2023-24 Adopted Budget.