Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Reconstruction of Eighteenth Avenue and Installation of Valley Gutters on Fair Oaks Avenue in the North Fair Oaks Area (County Project No. RW412; Project File No. E5107000)
RECOMMENDATION:
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Adopt a resolution:
A) Adopting plans and specifications, including conformance with prevailing wage scale requirements for the Reconstruction of Eighteenth Avenue and Installation of Valley Gutters on Fair Oaks Avenue in the North Fair Oaks Area (Project); and
B) Authorizing the Director of Public Works to call for sealed proposals to be received by Thursday, February 5, 2026 at 2:00 p.m., in the County Executive Office/Clerk of the Board of Supervisors; and
C) Authorizing the Director of Public Works to extend the call for bids and bid opening up to sixty (60) calendar days beyond the time and date originally set forth by the Board of Supervisors.
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BACKGROUND:
On June 18, 2002 this Board adopted Resolution Nos. 065329 and 065330, which established minimum road standard options and a priority list for road improvements in the North Fair Oaks area, respectively.
DISCUSSION:
Park Road and Eighteenth Avenue are the next two streets on the North Fair Oaks area road priority list to be considered for reconstruction. The Department of Public Works (Department) surveyed all property owners along these streets to determine whether road improvements were desired and if so, which minimum road standard was preferred.
The property owners on Park Road from Second Avenue to Seventh Avenue did not have sufficient support for the Department to move forward with road improvements. Park Road will be included in a future annual pavement preservation project. The pavement preservation project includes limited pavement repair areas followed by a micro-surfacing or slurry sealing surface treatment with no changes to roadway widths. The Department will continue to maintain the road in its current configuration.
The property owner survey for Eighteenth Avenue supported road improvements. The road standards to be used for Eighteenth Avenue include two 9-foot wide travel lanes with 2-foot wide valley gutters from the end to Fair Oaks Avenue and 3-foot wide valley gutters from Fair Oaks Avenue to approximately 775 Eighteen Avenue based on the results of the property owner survey. During design review, the Department determined that the existing road segment from 775 Eighteenth Avenue to Bay Road has significant deterioration of the pavement section, concrete curbs, gutters, and valley gutters. The Project limits have been extended to include rehabilitation work in this segment of Eighteenth Avenue, which will improve road conditions, enhance the long-term road performance, and improve the drainage conditions. Including this roadway segment in the Project will result in Eighteenth Avenue having a consistent roadway condition. It is financially prudent to include this work as part of the Project, and the impacts of roadway construction work will be experienced one time rather than as separate projects.
Fair Oaks Avenue is on the priority list and will receive 2-foot wide valley gutters constructed when adjacent streets on the priority list are reconstructed. Valley gutters on each side of Fair Oaks Avenue between Eighteenth Avenue and Marsh Road will be installed as part of this Project.
The Fair Oaks Sewer Maintenance District has requested that work involving affected sanitary sewer improvements, which includes upgrading sanitary sewer mains and manholes, be performed in conjunction with this Project. Including this work as part of the Project will minimize disruption to the residents and property owners.
The plans and specifications for the Project have been prepared, and staff recommend that this Board authorize calling for bids for the proposed work.
The County Attorney has reviewed and approved the resolution as to form.
COMMUNITY IMPACT:
The Department is committed to fostering access to reliable infrastructure for all residents and visitors. By reconstructing Eighteenth Avenue in the North Fair Oaks area, this Project improves drainage, uninterrupted access and improved roadway conditions for the community. These improvements maintain essential mobility access for users, reinforcing the Department’s dedication to building resilient and inclusive public infrastructure.
FISCAL IMPACT:
The estimated construction cost of the Project is $2,780,000. The Project will be financed as follows:
*The cost of the work completed for the Fair Oaks Sewer Maintenance District (District), a County governed special district, as part of this Project will be paid by the District.
**Resolution No. 078188, executed by this Board on May 18, 2021, authorized the Director of Public Works to enter into agreements with public agencies and utility companies in amounts not to exceed $200,000 per agency per project for work proposed to be done in conjunction with County road projects and work by cities on County roads.
There is no impact to the General Fund.