Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Director of Public Works
Subject: Amendment No. 2 to the Agreement with TEF Architecture for the Family Justice Center Project (Project No. OD564)
RECOMMENDATION:
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Adopt a resolution authorizing Amendment No. 2 to the Agreement with TEF Architecture for supplemental engineering and design services for the Family Justice Center Tenant Improvement Project increasing the not-to-exceed amount by $165,750 for a new not-to-exceed amount of $1,194,914 with no change in term.
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BACKGROUND:
On May 21, 2024, this Board adopted Resolution No. 080344, which authorized an agreement with TEF Architecture and Interior Design, Inc. (TEF Architecture) as a result of a Request for Proposal for on-call architectural and engineering consulting services conducted by the Project Development Unit. TEF Architecture was tasked with preparing the design documents for the Family Justice Center Tenant Improvement Project (Project) at 1510 Fashion Island Boulevard in San Mateo. TEF Architecture has identified several unforeseen conditions during the design for the Project which will require an increase in the services to complete the project design documents.
DISCUSSION:
The Department of Public Works is managing the Project and is requesting an amendment to the Agreement with TEF Architecture to expand the scope of work to include supplementary water and sewer design features. Additionally, TEF Architecture will provide the comprehensive civil, mechanical, and electrical engineering calculations required to safely upgrade the water distribution infrastructure extending from the designated utility meter. This work ensures regulatory compliance and system reliability for the facility.
Amendment No. 2 is for an additional $165,750 for a new not-to-exceed amount of $1,194,914 with no change in term.
The County Attorney has reviewed and approved the resolution and amendment as to form.
COMMUNITY IMPACT:
Family Justice Centers provide multi-disciplinary services for victims of interpersonal violence such as sexual assault, domestic violence, child abuse, elder abuse, and human trafficking. By providing services in one location, Family Justice Centers reduce the number of times victims tell their stories and places victims must visit to seek help. The result is reduced trauma and increased access to services for victims and their families.
FISCAL IMPACT:
Amendment No. 2 is for an additional $165,750 for a new not-to-exceed amount of $1,194,914 with no change in term. Funding for this Agreement and the proposed Amendment are provided by non-departmental services and are included in the Department’s Recommended Budget for FY 2026-27.
There is no additional impact to the General Fund.