Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Sam Lin, Interim Project Development Unit Director
Subject: Amendment to Agreement with Advanced Management and Consulting
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Advanced Management and Consulting, LLC to provide project and construction contract review support and management services, increasing the amount payable by $392,520, for a revised not to exceed amount of $1,117,520, with no change to the term.
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BACKGROUND:
The Project Development Unit (PDU) oversees multiple capital construction projects that require specialized project and construction management support. PDU regularly maintains a variety of construction professional service agreements to provide the unit with expertise in construction management and the ability to expedite construction projects for the County.
DISCUSSION:
On September 8, 2023, PDU conducted a formal Request for Proposal for Project and Construction Management Services. An interdepartmental selection committee reviewed submissions and selected multiple firms including Advanced Management and Consulting, LLC (AMC).
On September 10, 2024, PDU entered into an agreement with AMC to provide support on multiple ground up construction projects for a term that expires on September 9, 2027. The maximum amount authorized to be expended under the amended agreement is $725,000.
AMC has provided successful third-party construction management consulting services and change order negotiations on multiple County construction contracts. AMC has provided support on the Cordilleras, County Office Building 3, San Mateo Medical Center, Parking Structure 2, and Navigation Center projects. The amendment will allow AMC to continue provision of services and is expected to cover the duration and cost through completion of current project assignments.
The resolution contains the County’s standard provision allowing amendments of the County’s fiscal obligations by a maximum of $25,000 in aggregate.
County Attorney has reviewed and approved the amendment and resolution as to form.
COMMUNITY IMPACT:
The agreement supports construction of County projects, including the San Mateo Medical Center and Cordilleras Health Campus, that house services for vulnerable County residents.
FISCAL IMPACT:
The amount not to exceed for this agreement is $1,117,250. The cost of the contract will be funded by the individual Project Development Unit capital program project budgets for FY 2025-26 through FY 2027-28. There is no additional impact on the General Fund.