Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Director of Public Works
Subject: Agreement with Johnson Controls, Inc. for On-Call Service and Repair of the Access Control Security System
RECOMMENDATION:
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Adopt a resolution:
A) Waiving the Request for Proposals (RFP) process; and
B) Authorizing an on-call service agreement with Johnson Controls, Inc. to provide service and repair of the access control system, for the term of July 1, 2026, to June 30, 2027, in an amount not to exceed $300,000; and
C) Authorizing an option to extend the agreement with Johnson Controls, Inc., for one additional year, for a term of July 1, 2027, to June 30, 2028, in an amount not to exceed an additional $200,000, at the discretion of the Director of Public Works.
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BACKGROUND:
In 1998, Johnson Controls, Inc. (JCI) access control system was selected through a Request for Proposal (RFP) process conducted by the Sheriff’s Office to provide an increased level of security for County facilities. JCI access control system provides secure access to County buildings and facilities by only allowing authorized personnel to enter. In addition, all access control card activity is stored in a database for auditing purposes.
As part of the County’s overall security plan, the system was initially installed in the Hall of Justice (HOJ) to provide a secure and safe environment for employees and visitors. JCI access control security system has since been expanded to include most County facilities.
DISCUSSION:
The Department of Public Works (Department) recommends waiving the RFP process because of the significant investment the County has made in its access control system, as well as JCI’s familiarity with our infrastructure and proprietary software.
The on-call agreement with JCI will provide customer service support, emergency response services, inspections, and repairs of the security system infrastructure. The security systems covered within this agreement include access control security system, intrusion detection/burglar alarm system, video/closed circuit television, and intercom services at various County facilities.
JCI has assured compliance with the County’s Jury Service Ordinance, as well as other provisions that are required by the County’s ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, and equal benefits.
The County Attorney has approved this resolution and agreement as to form. The Technology Services Department has reviewed and approved this agreement.
COMMUNITY IMPACT:
The County provides a broad range of essential services, including healthcare, social services, parks, and libraries, and is committed to ensuring access for all residents, regardless of background or income. The agreement supports this commitment by supporting the safety and accessibility of County facilities.
FISCAL IMPACT:
The total amount of the agreement is $300,000 for the term of July 1, 2026, to June 30, 2027, with an option to extend the term of the agreement for one additional year, in an amount not to exceed an additional $200,000.
There is no additional impact to the General Fund.