Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Heather Forshey, Director, Environmental Health Services
Subject: Agreement with Clean Harbors Environmental Services, Inc. for Processing Hazardous Waste
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Clean Harbors Environmental Services, Inc. to process hazardous waste from the County’s various household hazardous waste facilities for the term of July 1, 2021 through June 30, 2024, in an amount not to exceed $2,000,000.
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BACKGROUND:
Environmental Health Services’ (EHS) Household Hazardous Waste (HHW) program was formally established in 1992, after passage of AB 939, the California Integrated Waste Management Act. This State law requires local jurisdictions, such as the County, to manage household hazardous waste programs.
EHS’ HHW program provides opportunities for residents, small businesses, and municipalities to safely reduce, reuse, recycle and/or dispose of residential hazardous wastes. The HHW program also includes door-to-door services for the most vulnerable residents and a Product Reuse Program.
The HHW program operates a permanent collection facility at the County’s Tower Road campus and multiple satellite and temporary collection sites throughout the County. The HHW program also provides support to local retailers serving as retail HHW collection sites for batteries and fluorescent lamps and businesses with small amounts of hazardous waste.
In operating its HHW program, EHS contracts with vendors to provide additional labor, equipment, supplies, transportation, and disposal services. The current vendor for processing and disposing residential hazardous waste on HHW’s behalf is Clean Earth, formerly known as Stericycle Environmental Solutions, Inc.
In March 2021, EHS conducted a Request for Proposals (RFP) to provide additional labor, equipment, supplies, transportation, and disposal services related to household hazardous wastes. Clean Harbors Environmental Services, Inc. (Clean Harbors) met all the requirements of the RFP and was chosen based on its ability to provide services and its competitive pricing.
DISCUSSION:
Clean Harbors will support the HHW program’s operational needs by supplying the program with: 1) supplies related to hazardous waste collection and storage; 2) personnel to assist in operating multiple HHW collection events throughout the County; and 3) hazardous waste transportation and disposal services.
The resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).
The agreement and resolution have been reviewed and approved by County Counsel as to form.
It is anticipated that 750,000 pounds of household hazardous waste will be collected and diverted from illegal land and water disposal.
PERFORMANCE MEASURE:
|
Measure |
FY 2020-202 Estimated |
FY 2021-2022 Projected |
|
Weight of household hazardous waste collected and diverted from illegal land and water disposal |
650,000 pounds |
750,000 pounds |
FISCAL IMPACT:
The term of the new agreement is July 1, 2021 to June 30, 2024. The total amount of the agreement shall not exceed $2,000,000 for the three-year term. An appropriation of $500,000 is included in EHS FY 2021-22 Recommended Budget. Similar arrangements will be made for future budget years. The program is funded through EHS fees assessed for each ton of solid waste landfilled.
ATTACHMENT:
RFP Matrix