Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Sam Lin, Interim Project Development Unit Director
Subject: On-Call Agreement for Construction Project Management Services
RECOMMENDATION:
title
Adopt a resolution authorizing the President of the Board of Supervisors to execute an agreement with Cobalt Consulting Group, LLC to provide on-call construction consulting services, project, and construction management services for the project close out of County Office Building 3, Medical Center Campus Renovation, and the North County Wellness Center project, in an amount not to exceed $2,326,380, for a term of January 1, 2025, through December 31, 2027.
body
BACKGROUND:
The County has multiple large, ongoing, and new capital construction projects underway. Cobalt Consulting Group, LLC has provided the Project Development Unit (PDU) with on call consulting and project management services on multiple current projects. To properly manage these construction projects, the PDU requires the services and expertise of qualified construction project management consultants and support services. The PDU regularly maintains a variety of professional on-call service agreements which has permit the unit to expedite construction projects and feasibility studies for the County of San Mateo.
DISCUSSION:
On September 8, 2023, PDU conducted a formal Request for Proposals process for On-Call Project and Construction Management Services. An internal interdepartmental selection committee comprised of PDU, and the Department of Public Works staff reviewed the sixteen submissions received and made a recommendation of eight firms.
After the review, eight firms were qualified for the on-call list: Advanced Management and Consulting LLC, Cobalt Consulting Group, LLC, Edgar Lopez & Associates LLC, Griffin Structures, Macks Craic, Inc. (DBA mack5), STV Construction INC., Vanir Construction Management INC., and VRVC Virtual Construction Consulting. Due to the many complexities of PDU’s construction projects, PDU has multiple teams of diverse skills and expertise in construction management work together. The firms are often brought together combining their expertise to achieve the County’s goal and expectations.
The resolution contains standard provisions that will allow the Interim Director of PDU, or designee, the authority to modify the terms and conditions of the agreement and execute change orders not exceeding $25,000 for a total contract value of $2,351,380.
County Attorney has reviewed and approved the resolution as to form. The firm’s RFP response, as submitted, is attached.
EQUITY IMPACT:
The capital construction projects that are underway provide the community and the County with improved and sustainable infrastructure that will continue to provide essential services. With the assistance of the diverse teams of experienced construction managers from within the County and the selected outside firms, the agreements will assist with the development and advancement of these projects.
FISCAL IMPACT:
The cost of the agreement will be paid from funds allocated to each individual construction project in the Project Development Capital Improvement program for FY 2025-27.