Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Stephen M. Wagstaffe, District Attorney
Subject: Adopt a resolution waiving the Request for Proposals (RFP) Process and authorizing the District Attorney to execute an agreement with LexisNexis to provide online legal research subscription services for the term of June 1, 2025, through December 31, 2028, in an amount not to exceed $231,974.
RECOMMENDATION:
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Adopt a resolution waiving the Request for Proposals (RFP) Process and authorizing the District Attorney to execute an agreement with LexisNexis to provide online legal research subscription services for the term of June 1, 2025, through December 31, 2028, in an amount not to exceed $231,974.
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BACKGROUND:
The District Attorney has a long-standing need to ensure the accuracy of legal statutes and case law precedent when preparing briefs. For the District Attorney’s office to accomplish this, a reliable and up-to-date research database is essential. Since June 2004, the District Attorney has maintained an agreement with LexisNexis to provide database access for all our attorneys. LexisNexis provides a quick, efficient and accurate means to research questions of law, procedures, and statutes relevant to criminal prosecution, and it is a comprehensive resource for all areas of California law.
DISCUSSION:
It is in the best interest of the County to waive the Request for Proposals (RFP) Process, as the agreement is for online legal research subscription services and it is a continuation of an ongoing service, both of which are exemptions to the RFP process. A three-year and seven-month contract quote was requested for better cost certainty. As the District Attorney is currently under contract with LexisNexis, there would be no training costs and loss in productivity incurred by renewing. Therefore, it is in the best interest of the County to allow the District Attorney’s Office to execute an agreement with Lexis Nexis for a period of three years and seven months.
The County Attorney has reviewed and approved the resolution as to form.
COMMUNITY IMPACT:
Services provided by this contract allow the District Attorney’s office to continue to provide its attorneys with necessary access to an accurate and comprehensive legal research database for the proper and effective prosecution of criminal cases.
FISCAL IMPACT:
The term of the contract is from June 1, 2025, through December 31, 2028, for a total obligation of $231,974. The funds for the first two years have been included in the FY 2025-27 Recommended Budget.