Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Subject: Sixth Amendment to the Agreement Between the County of San Mateo and City of San Mateo
RECOMMENDATION:
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Adopt a resolution approving and directing the President of the Board to execute a sixth amendment to the agreement with the City of San Mateo for provision of juvenile diversion and prevention case management services, extending the term by one year through June 30, 2026, and increasing the County’s maximum fiscal obligation by $270,892, including $68,585 for Fiscal Year 2024-25 and $202,307 for Fiscal Year 2025-26, for a new total amount not to exceed of $1,342,323.
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BACKGROUND:
On November 1, 2016, the County entered into an agreement with the City of San Mateo to provide juvenile diversion case management services for the term July 1, 2015, through June 30, 2017, in an amount not to exceed $150,000 (the “Agreement”).
The County has amended the Agreement five times to continue the services which, in the aggregate, have increased the County’s fiscal obligation by $921,431 (for a current not-to-exceed amount of $1,071,431; and extended the term of the Agreement through June 30, 2025.
The County now wishes to amend the agreement for a sixth time to increase the contract amount by $270,892 for a new total not to exceed amount of $1,343,323 and extending the term through June 30, 2026.
DISCUSSION:
The San Mateo Police Department (SMPD) has a Memorandum of Understanding with the Youth Services Bureau of the YMCA to provide staff and case management services for individual and/or family counseling to youth that have been arrested for minor offenses, referred by SMPD as eligible for mandated diversion counseling program services. The YMCA case manager uses the Child and Adolescent Needs and Strengths (CANS) Assessment to identify risk factors of the youth and their family so they can be referred to necessary resources within the county.
During the 2022-2023 reporting period, 49 youth were referred to our Diversion Program. Of those, 34 youth were actively served in the program; the remaining 15 did not participate due to the following reasons:
• Four were located out of county and unable to access services
• Three required a higher level of care than our program could provide
• Five declined to participate
• One was already receiving services elsewhere
Out of the 34 youth who engaged with the Diversion Program, 32 successfully completed the program. Importantly, at the three- and six-month recidivism checks, none of the 32 successful participants had reoffended.
In addition to diversion services, 16 youth were referred to our prevention services program due to at-risk behaviors and a demonstrated need for support. While not formally part of the diversion track, these youth received tailored assistance and resources through our program to address their individual needs.
In the 2023-2024 program year, 42 youth were referred to our Diversion Program. Of those youth, 38 were enrolled and actively served in the program; the remaining four youth did not receive services due to the following:
• Three were awaiting probation or court-related decisions for prior offenses
• One required a higher level of care beyond the scope of our program
All 38 youth who participated in the Diversion Program in the 23-25 program year successfully completed the program. At both the three- and six-month recidivism checks, none of these participants had reoffended - continuing the program’s strong record of reducing youth involvement in the justice system.
Additionally, in the 23-24 program year, 13 youth were referred to our prevention services program due to at-risk behaviors and a need for supportive intervention. Although not formally enrolled in the Diversion Program, these youth received individualized services aimed at promoting stability, resilience, and positive behavioral outcomes.
Since the program’s inception, utilizing clinical case managers from the YMCA, our Diversion Program has successfully served and diverted approximately 250 youth from the juvenile justice system. Of those served, 95% have completed the program successfully. Notably, more than 90% of program completers have not reoffended at the three- and six-month recidivism checkpoints. These outcomes underscore the program’s effectiveness in providing early intervention, addressing underlying needs, and promoting long-term positive change in the lives of youth.
A form of sixth amendment to the Agreement is submitted with this memorandum, which would continue the diversion program and case management services through June 30, 2026, and would increase the County’s maximum fiscal obligation by $270,892, including $68,585 for Fiscal Year 2024-25 and $202,307 for Fiscal Year 2025-26 for a new total amount not to exceed of $1,342,323.
The Procurement Manager has approved a waiver of the County’s standard three-year term for this Agreement.
The County Attorney has reviewed the Sixth Amendment and resolution as to form.
COMMUNITY IMPACT:
Approving the sixth amendment to the Agreement will allow the City of San Mateo to continue to provide case management and individual and/or family counseling to at-risk youth.
FISCAL IMPACT:
The County’s maximum fiscal obligation under the Agreement, as amended, is increased by $270,892 for a new not-to-exceed amount of $1,343,323 for the term July 1, 2015, through June 30, 2026. The total amount of this agreement is Net County Cost. There is adequate funding in the Non-Departmental Services FY 2024-25 Adopted Budget to cover the additional $68,585 in FY 2024-25. The funding for this Agreement for FY 2025-26 will be included in the Non-Departmental Services FY 2025-26 Recommended Budget.