Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Measure K: Certification of the Initial Study/Mitigated Negative Declaration and Award for the Middlefield Road Parking Lot Project [County Project No. OD438; Project File No. E4956000]
RECOMMENDATION:
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Measure K: Adopt a resolution:
A) Certifying the Initial Study/Mitigated Negative Declaration, dated March 2017, for the Middlefield Road Parking Lot Project; and
B) Authorizing the President of the Board to execute an agreement with Half Moon Bay Grading & Paving, Inc., for the Middlefield Road Parking Lot Project - North Fair Oaks Area, in the amount of $465,072.20; and
C) Authorizing the Director of Public Works to execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $46,507, or approximately 10% of the agreement amount.
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BACKGROUND:
In November 2011, your Board adopted the North Fair Oaks Community Plan. A major component of that plan is the re-design of Middlefield Road between Pacific and Fifth Avenues to create a more attractive street with improved pedestrian and bicycle amenities.
On July 9, 2013, your Board approved the redesign of Middlefield Road in North Fair Oaks, from Pacific Avenue to Fifth Avenue, using $12.5 million of Measure K funds.
On October 21, 2014, the North Fair Oaks Community Council (Council) presented your Board with recommendations regarding the redesign of Middlefield Road between Pacific and Fifth Avenues and requested that the County proceed with the next steps for the Middlefield Road Redesign Project. The Council’s recommendations included redesigning Middlefield Road to include: three traffic lanes (one travel lane in each direction with a center left turn lane), parallel parking, bike lanes, and sidewalks wide enough to accommodate street amenities such as benches and other seating, greenery, street and pedestrian lighting, trash and recycling receptacles, street art and public spaces. Additionally, the Council recommended that reports or studies be prepared related to signalization and traffic management for the project area, a parking solutions report, and a local business sustainability plan.
On June 7, 2016, your Board adopted Resolution No. 074533, which authorized the County Manager, or his designee, to consummate the purchase of Assessor’s Parcel Numbers 060-082-320, 060-082-330, 060-082-340, and 060-082-350 (also known as 3060, 3070, and 3080 Middlefield Road) for an amount not to exceed $2,000,000 and file a notice of exemption for a California Environmental Quality Act Categorical Exemption. Subsequently, the County closed acquisition of these parcels on August 10, 2016. The parking lot will be constructed on these parcels.
On April 11, 2017, your Board adopted Resolution No. 075140, which adopted plans and specifications, including conformance with wage scale requirements and called for sealed proposals for the Middlefield Road Parking Lot Project.
DISCUSSION:
On Thursday, May 4, 2017, bids were accepted for this project and subsequently referred to Public Works for checking and recommendation. The bid of:
Half Moon Bay Grading & Paving, Inc.
1780 Higgins Canyon Road
Half Moon Bay, CA 94019
at $465,072.20 was the lowest responsible bid received. The Engineer’s Estimate was $423,000. A summary of the bids received is attached as Exhibit “A”.
The IS/MND for the Project has been completed and identified potential adverse effects during construction. Those effects will be reduced to less-than-significant levels through the implementation of specific mitigation measures as identified in the Mitigation Monitoring and Reporting Program (MMRP) pursuant to Section 21081.6 of the California Public Resources Code. A 20-day review period was completed in compliance with the provisions of the California Environmental Quality Act (CEQA), and no comments were received.
The certification of the IS/MND and the adoption of the MMRP as conditions of project approval will ensure compliance with all CEQA requirements. The IS/MND is available for review at:
https://publicworks.smcgov.org/middlefield-road-second-avenue-parking-lot-project
A hard copy of the IS/MND is available for review in the Department of Public Works. The MMRP is attached as Exhibit “A” to the resolution.
County Counsel has reviewed and approved the resolution and agreement as to form.
Approval of this action will contribute to the Shared Vision 2025 outcome of a Livable Community by constructing a parking lot for the public in the North Fair Oaks area to help support a more livable community.
FISCAL IMPACT:
A portion of the Measure K funds previously approved by your Board for the Middlefield Road re-design project will be used for this Project. The total estimated cost for construction is $511,579.20, which includes authorization for up to $46,507, or 10% of the construction costs to allow for change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.
There is no impact to the General Fund.
Attachment: Exhibit "A" - Summary of Bids Received