Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Robert Foucrault, Coroner
Subject: Case Management System Agreement with VertiQ Software LLC
RECOMMENDATION:
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Adopt a resolution authorizing and directing the President of the Board of Supervisors to execute an agreement with VertiQ Software LLC for the provision of a case management system in an amount not to exceed $300,000 for the term of July 1, 2026 through June 30, 2031.
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BACKGROUND:
The Coroner’s Office is required by statute to investigate and determine the cause and manner of death in all violent, sudden, or unusual deaths in San Mateo County.
To perform this statutory duty, the Coroner’s Office contracts with a vendor to provide a computerized case management system that enables comprehensive and effective management of cases, improve workflow efficiencies, ensures compliance with accreditation requirements, and enhances collaboration among staff members.
DISCUSSION:
On March 9, 2026, the Coroner’s Office released a Request for Proposal (RFP) for a computerized case management system and, after completing the RFP process, selected VertiQ Software LLC, which currently provides the case management system for the Coroner’s Office.
Staff recommends that the Board approve a new agreement with VertiQ Software LLC for the provision of the computerized case management system in an amount not to exceed $300,000 for a term of July 1, 2026 through June 30, 2031 (“Agreement”).
The County Attorney has reviewed and approved as to form the resolution and Agreement.
PERFORMANCE MEASURE:
|
Measure |
Calendar Year 2023 |
Calendar Year 2024 |
Calendar Year 2025 |
|
Number of Deaths reported |
2,056 |
2,009 |
2,261 |
|
Number of cases for full investigation |
583 |
641 |
618 |
COMMUNITY IMPACT:
The approval of the Agreement with VertiQ Software LLC will help to allow the Coroner’s Office to investigate reportable deaths in San Mateo County.
FISCAL IMPACT:
The Agreement with VertiQ Software LLC has a maximum obligation of $300,000 through June 30, 2031, the cost of which will be included in the FY2026-27, FY2027-28, and FY2028-29 budgets.