Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Nicholas Calderon, Deputy County Executive
Ryan West, CAL FIRE Deputy Chief
Subject: Amendment Four to Agreement with Alameda County Fire Department for Preventative Maintenance Services for Fleet Vehicles
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to increase the agreement with the Alameda County Fire Department for preventative maintenance services for fleet vehicles, by $400,000, in an amount not-to-exceed $700,000, and extend the contract term through June 30, 2027.
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BACKGROUND:
Since 1962, the County has contracted with the California Department of Forestry and Fire Protection (CAL FIRE) to provide fire protection services in County Service Area #1 (CSA #1) and other unincorporated areas of the County not protected by cities or fire districts. In addition to fire and emergency medical services, CAL FIRE provides fire protection planning for new construction, fire prevention activities, and life safety inspection in the County areas. CAL FIRE also oversees the operations of three volunteer fire companies located in La Honda, Kings Mountain, and Loma Mar.
DISCUSSION:
The San Mateo County Fire Department, administered by CAL FIRE, currently contracts with the Alameda County Fire Department to provide regular and emergency maintenance services for all fleet vehicles. The current contract is for a term of June 1, 2024, through December 31, 2026, in an amount not to exceed $300,000. The request is to extend the contract term through June 30, 2027, and increase the contract value to process past due invoices dating back to October 2025 and to ensure that the existing contract has sufficient funds to cover future maintenance needs on the engines within the current FY 2026-27. Therefore, this proposed amendment would increase the total contract amount to $700,000, accounting for approximate annual costs from the previous fiscal year. This amendment would ensure that current payment rates remain stable and maintenance services are not interrupted for mission critical fleet vehicles.
The County Attorney’s Office has reviewed and approved the agreement amendment and resolution as to form.
PERFORMANCE MEASURE:
|
Measure |
FY 2026-27 Target |
|
Percentage of vehicle fleet maintained to satisfactory operational standards. |
100% |
COMMUNITY IMPACT:
Approval of this agreement amendment is critical to ensure the stable delivery of fire protection services for residents in San Mateo County’s unincorporated areas that are not protected by cities or fire districts.
FISCAL IMPACT:
The term of the agreement amendment is from June 1, 2024, through June 30, 2027, for a not-to-exceed amount of $700,000. The increased contract costs will be included in the FY 2026-27 Adopted Budget for CSA #1 and Fire Protection Services.