Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Santa Cruz Avenue/Alameda de las Pulgas Complete Street Project
County Project No. RW934; Project File No. E5043
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The President of the Board to execute an agreement with RK Engineering Inc. for the Santa Cruz Avenue/Alameda de las Pulgas Complete Street Project, in the amount of $5,757,250 and
B) The Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $575,725 or approximately 10% of the agreement amount; and
2. Approve payment up to the not to exceed amount of $6,332,975 for items requiring adjustment based on unit bid prices without execution of a change order.
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BACKGROUND:
On March 28, 2023, this Board adopted Resolution No. 079531, which authorized the Director of Public Works, or designee, to file an application for funding assigned to the
Metropolitan Transportation Commission (MTC) committing any necessary matching funds and stating assurance to complete the Project. Subsequently, on March 22, 2024 MTC approved the 2023 Regional Active Transportation Program Cycle 6 (ATP) grant in the amount of $5,435,000 for the Santa Cruz Avenue/Alameda de las Pulgas Complete Street Project (Project).
On April 23, 2024 this Board adopted Resolution No. 080307, which adopted plans and specifications, including conformance with prevailing wage scale requirements and called for sealed proposals for the Santa Cruz Avenue/Alameda de las Pulgas Complete Street Project.
DISCUSSION:
On Thursday, June 6, 2024, bids were accepted for the Project and subsequently referred to Public Works for checking and recommendation. The bid of:
RK Engineering Inc.
3450 3rd Street, Unit D4
San Francisco, CA 94124
at $5,757,250 was the lowest responsible bid received for the work. The Engineer’s Estimate was $6,984,000. A summary of the bids received is attached as Exhibit “A”.
Department staff has determined that this Project qualifies for a Statutory Exemption pursuant to Section 28102.25 (SB922) of the California Environmental Quality Act (CEQA) Guidelines for Implementation, which provides that specific transportation plans and projects, such as pedestrian and bicycle plans and facilities are exempt from review. Department staff has issued Notice of Exemption for a CEQA Statutory Exemption for this Project on December 20, 2023.
County Attorney has reviewed and approved the resolution as to form.
FISCAL IMPACT:
The total estimated cost for construction is $6,332,975, which includes authorization for up to $575,725 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.
The Project is proposed to be financed as follows:
* The ATP Cycle 6 grant funding amount is $5,435,000 for construction.
**Resolution No. 078188, executed by this Board on May 18, 2021, authorized the Director of Public Works to enter into agreements with public agencies or utility companies for work less than $200,000 proposed to be done in conjunction with County road projects.
Funding for this Project will primarily be from the ATP Cycle 6. The Project will initially be financed by the Road Fund as the ATP Cycle 6 funds are received on a reimbursable basis.
There is no impact on the General Fund.
Attachment: Exhibit “A” - Summary of Bids Received