Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment 10 to Agreement with Sapient Corporation for the Assessor-County Clerk-Recorder & Elections (ACRE) Assessor Property Assessment System Project
RECOMMENDATION:
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Adopt a resolution authorizing Amendment 10 to the agreement with Sapient Corporation to:
A) Extend the Assessor Property Assessment System (APAS) Development Agreement timeline by an additional 2 1/2 months from December 30, 2023 to March 15, 2024 to include the Phase 3 90-day Warranty Services with the approved Change Request # CR-027; and
B) Revise the term and start date of the Maintenance Agreement from December 30, 2023 through December 29, 2033 to March 16, 2024 through March 15, 2034; and
C) Move the remaining components and the associated funding of Phase 5A and Phase 5B to the APAS 90-day Phase 3 Warranty period and year 1 of the APAS Maintenance Agreement in accordance with # CR-027; and
D) Move the remaining Development Agreement M&O funding and remaining APAS Development and Data Contingency funds to the 1st year of the APAS 10-year Maintenance Agreement in accordance with # CR-027; and
E) Approve additional funding of $245,734 to the Development Agreement and $1,014,063 to the Maintenance Agreement to a new not to exceed amount of $25,133,446.
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BACKGROUND:
At the core of the business operations of ACRE's Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and assessment values of all taxable properties in the County. At its December 11, 2018, meeting, this Board approved the APAS Agreement ("APAS Agreement") to replace the Assessor's legacy data management system. The term of the APAS Agreement includes a 3-year term to cover the project development and implementation of the syst...
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